In a rapidly changing world, consultants must equip themselves with the latest technologies. It ensures sustainable growth and makes production more efficient. Whether it’s self-promotion or workflow management, a variety of tools help with your workflow.
All the tools mentioned are free or cheap and provide amazing benefits. We share 15 digital tools that can transform your consulting career.

career assessment

A career assessment tool is a must for any guidance counselor. The evaluation framework should be user friendly and simple. A career guidance framework is important to identify multiple aspects of a student.

Most available assessments present or present one or more aspects but are unable to paint the full picture of the candidate. This can lead to vague job recommendations and typically features a top 3 or top 5 recommended career option.
On the other hand, assessments that span multiple dimensions of a candidate give more accurate, detailed and accurate results. Using Edumilestones multi-faceted career guidance platform, candidates are assessed on five key dimensions to give them an edge over other service providers.

  • Individuality
  • Favorite occupation
  • career motivation
  • learning style
  • Skills and abilities (8 parameters)

Tested with statistical methods, our career assessment platform provides 98.6% accurate results and has been tested by over 3,000 career counselors.

Career library

Your client is interested in a career or a range of careers.

They want to know if they are right for the job. There are simple and effective tools for testing methods. Use the Career Library, a tool from InsightfulEdutech available with over 400 career options covering most career options currently available on the market.

With the convenience of our fingers, our clients can find out in 20 minutes their eligibility for a specific career path and receive an 8-page report with their eligibility, required skills and experience. The report also shows a very precise analysis, because a psychometric career assessment in 5 dimensions is used, as mentioned in the first tool.

vocational guidance nearby

Did you know that 75% of people will never leave the first page of a Google search? Businesses that appear on the first page get 80% more awareness and inquiries than businesses that don’t appear on the first page. So, to get more traffic and customers, you need to be on the first page of Google.

But there are challenges. It takes a lot of effort to get to the first page of a Google search. You either have to do a lot of work or hire someone to do it. Still, many career counselors don’t get there. We solved this problem with the Careers Advice Near Me feature.

This feature allowed more than 2,200 professional advisors in 100 locations to appear on the front page of Google searches. People who visit your page on Google Search book appointments with the listed career counselors. If you search for “professional consultants near you (your city)” you will see our website appear on the first page and when you click on it you will see experienced consultants who have used this facility.


Agree that every business or service needs some form of digital advertising. This can be through social media posts, banners or templates. However, not all career consultants can hire a designer at an early stage.

What if all these things were done without capital and effort?

You can do this through Canva, an easy and free design tool. The best thing about this platform is that it comes with hundreds of ready-made templates for different purposes. Moreover, it generates the required output based on the drag and drop system. If you want to add professionalism to your business, give Canva a try.


How much time do you spend managing social media and responding to people? The answer will be shocking because social media deserves special attention. However, consultants are often busy with meetings and don’t have the extra time.

That doesn’t mean you should avoid the sheer power of Facebook, Instagram, or Linkedin. Hootsuite is a social media management tool that integrates all platforms.

Some of the activities it carries out include post scheduling, checking comments, and evaluating content. Online growth will certainly welcome you with open arms. With this tool, you can save your precious time and get more done in less time.

Mailer lite

You can easily manage all your email marketing with a tool called Mailer Lite. It allows you to create dynamic emails using pre-designed templates. Plus, consultants can use landing pages, popups, and websites, which are pretty much everything you need to grow your business digitally.

A powerful tool for organizing and visualizing career guidance. You can also save a lot of money by using the free version of MailerLite. The platform has a limit of 1,000 subscribers who can send an additional 12,000 emails per month.

Additionally, consultants can optimize their content with useful tools like this one. And the best part is that it has a relatively low learning curve and is easy to use even for people who are not digitally savvy.


Needless to say that time management is an important part of career counseling. After all, a consultant has to schedule many meetings and book meetings. The whole process can be both messy and complicated through manual methods. And if you’re already busy with work, the outside work that builds your schedule is piling up.

Calendly is a life saver by offering various features to its users. You can manage your workflow by enabling Autopilot. Whether you’re sending reminder emails or thank you notes, this tool has it all. Career Advisors also need to schedule sessions with clients, and Calendly makes this easy. This allows others to check your availability and choose a consultation time. The streamlined process also allows for rebooking or cancellations.

Adopt Calendly to coordinate all your meetings and manage your time, freeing you from the hassle and time lost in communicating with your customers to find the right moment.

All Major Payment Gateways

Agree that the payment method is the ultimate goal of any service, so it should be both simple and varied. There should be no restrictions in terms of payment methods. The user must be equipped with different platforms like Paystack, Flutterwave, Mobile Banking, etc.

A payment gateway is an online payment processing and facilitation service that you can integrate into your website or application. Having a major payment gateway makes the whole process more seamless and efficient

With a focus on counseling only, clients don’t have to worry about procedures. Also, the new method takes less time than a traditional money transfer. Hence, these platforms ensure a rich experience for both clients and consultants.

google drive

In my job as a consultant, I need to store a lot of documents, such as forms and questionnaires. Google Drive is very useful here as it requires no downloads and all features are covered. You can use up to 15GB for free, which is pretty generous as most people never hit 15GB.

Click and upload any document at your fingertips. Also, no physical space is required to stack all the papers. Accessibility is also easy because you can access all your content anytime, anywhere, using any device. The list of applications doesn’t stop there, as Google Drive gives you the option to share links. This can be useful when sending emails or WhatsApp messages. Advisors can download the document to disk and share links to the documents, instead of attaching the document each time to send it to someone.


When it comes to personalized branding, online links are very important. It’s always ideal to keep URLs short, as long URLs can have a negative effect. You can do this for Google review forms, online sessions, or documents.

Plus, simplified URLs fit into any marketing collateral, leading to hassle-free workflows. The benefits have a dramatic impact on your consulting business. Short URLs are probably remembered and remembered by people. So when people share your URL with other users, your online traffic increases. is the most popular name in this context because it is trusted by many people and businesses. Please take advantage of it.

Zoom / Google Meet

The current scenario has changed with the emergence of the global COVID-19 pandemic. People are still ashamed to go out for services. At the same time, they also want to experience closeness during the session. You can still provide a similar experience thanks to video conferencing. However, it is not possible to physically meet people and start a conversation. Every successful career counselor uses Zoom or Google Meet to communicate with their clients.

These platforms can talk to multiple users simultaneously. It allows uninterrupted use of any device or function. Don’t let distance interfere with your career as a consultant. Many consultants also host webinars on various relevant topics. It not only stimulates advertising, but also increases awareness among people. Think of the money and resources you would use to organize a real seminar.

Online Website Builder

Career advisors must have a strong website to support their growth. Create a sense of credibility in people. At the same time, it is possible to build a certain level of trust between users. A website is a viable way to provide information to potential customers.

Despite its usefulness, not everyone can afford to build a website. Branding can be done effectively with a free online website builder. There is no need to hire a developer or website designer to complete the whole process. Several models are already available on these platforms.

So you can choose one and publish the information according to your needs. is a popular example for website builders. Other options are also available where the paid version costs less than what you spend on the site. A simple Google search for online website builders will give you plenty of options. Choose the one that suits your business.

Bulk WhatsApp Sender

Websites are the most convenient way to exchange and interact with information. It may also be used by the consultant for marketing purposes. However, limiting sends on WhatsApp can be a drag on users. According to the app guidelines, you cannot pass multiple messages at the same time. You have to manually select the contacts which takes time. A consultant should spare these efforts and direct them towards more productive activities.

Bulk WhatsApp Sender is a useful tool in this case. Anyone can send 100-200 or more messages to people in some tools with one click. All you need to do is add the numbers and click the “Submit” option. These features are provided in the form of mobile applications and websites.

A simple Google search or a Play Store search will reveal the bulk of WhatsApp Caller services, from apps and software to simple browser plug-ins.


Imagine that you have received an expensive and powerful sports car as a gift that can reach a speed of 100 km / h in 3 seconds. It can reach a maximum speed of 500 km / h. The only problem is that there are no pauses to keep the car under control. Do you drive it? The same situation occurs when you have an evaluation platform without a CRM dashboard to monitor, manage and control your consulting activities.

A good CRM would be:

Advanced functions and filters: contact details, reports, meeting reports, send reports to any other advisor. A multipurpose panel where you can edit and change content, logo, job report colors, rankings and SEO settings.

Performance monitoring of affiliates and referral partners.

Lead management panel. All of these are essential for a successful career consulting firm to run smoothly.

Hiring apps and websites

You can’t do everything in your practice and then let it grow. Ultimately, you need people who can help you with certain tasks so you can focus on your strengths, eg. careers advisor. As you grow, recruitment is essential. So it’s helpful to learn about multiple recruiting platforms in the form of an app or website when you decide to expand your team. It can be very useful not only when hiring full-time employees, but also when hiring freelancers on a project or delivery basis. Popular business recruiting apps/sites include Fiver, Indeed, Internshala, Upwork, and LinkedIn.


It takes a lot of patience and constant training to be successful in professional counseling. The field is growing rapidly and people need to adopt the latest methods over time. Gone are the days when success depended solely on financial resources. However, not all of the tools mentioned guarantee wealth on their own. They add the cherry to your experience and knowledge. Do not compromise the quality of your service and access a wide network. Mentoring consultants should continue to look for other ways to build an online and offline presence. Many users trust Edumilestones to find professional advisors.

Providing customer satisfaction requires the use of relevant methods. Career psychometric tests are widely used by counselors to gain in-depth knowledge about people. Read this blog to the end to learn all about it and set milestones for your journey. Read the 10 basic principles of psychological testing for professional counselors.
All the best for your future endeavors!

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